Move approvals out of email, spreadsheets, and shared folders. Build a secure workflow application for requests, reviews, approvals, status tracking, and reporting.
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Submit requests from a browser
Employees can submit approval requests using secure web forms instead of sending emails or spreadsheet attachments.
Route, review, approve or reject
Build approval steps with assigned reviewers, status changes, comments, notifications, and role-based access.
Track progress and report on bottlenecks
See pending requests, approval history, turnaround time, workload by person, and other workflow metrics.
Email and spreadsheets work for simple requests, but they become unreliable when the process needs ownership, status tracking, history, and accountability.
Requests disappear in email
Approvals are easy to miss when they are mixed with normal inbox traffic, forwarded manually, or buried in old threads.
Ownership is unclear
Without a central system, it is hard to know who has the request now, what decision was made, and what happens next.
History is incomplete
Managers need to see when a request was submitted, who reviewed it, who approved it, and why.
Need a faster starting point?
The Workflow template provides a ready-made framework for approval workflows, task routing, multi-step processes, email notifications, and audit history. You can use it as a starting point instead of building the whole workflow structure from scratch.
Most approval systems can start with a simple structure: submit, review, approve or reject, notify users, and keep a permanent history.
Submit the request. A user fills out a secure web form with the required details, attachments, comments, and department or project information.
Assign the next step. The request is routed to the right person or group based on status, department, amount, category, or other business rules.
Approve, reject, or return for changes. Reviewers take action from the web application, and each decision is stored with the user, date, comments, and status change.
Track and report. Managers can see pending requests, completed approvals, turnaround time, bottlenecks, and full approval history.
The same structure can be used for many internal processes where requests need to be submitted, reviewed, approved, and tracked.
Purchase approvals
Employees submit purchase requests, managers review them, and finance tracks approved spending.
Document review
Documents move through review, comments, corrections, approval, and final publication.
Internal service requests
IT, HR, facilities, operations, and support teams can manage requests in one searchable system.
PHPRunner helps you build secure web applications with role-based permissions, reports, dashboards, audit trails, email notifications, REST API integration, and custom business logic — without starting from scratch.